Internship: EMCUP Assistant Event Manager
A DAY IN THE LIFE OF AN… ASSISTANT EVENT MANAGER EMCUP
If you think an office job is boring… Think again! Assistant Project Manager EMCup is your next challenge!
It is 08:55 and you walk into the office. You are ready for a new day at work, full of responsibilities which are waiting for you. But first things first, a good cup of coffee and a small chat with your colleagues.
Together with your EMCup Event Manager, you discuss the planning for the week. Very important, due to the fact that no day is the same in this dynamic and challenging working environment. You and the EMCup Event Manager are jointly responsible for this project from A to Z. You have the chance to interact with all stakeholders who are situated across Europe (and beyond), ranging from the students to the coaches, and from the members of the Business Jury to the caterer who facilitates the Award Dinner on Monday evening. Besides that, you will guide the creative process of the (pre-)assignments, as you will be the main contact for all teams
Around 10:00 you are checking and replying your e-mails and making a shortlist of to-do’s for the day to come, making sure you are always one step ahead. Besides your laptop, post-its will be your best friend during this internship.
It is 11:00, time for a banana. Your planning shows that there is an important deadline by the end of the week, regarding the assignments. Firstly, you are going to check which school handed in the assignment, which school hasn’t? Secondly, you have to remind the participants and make sure they will hand-in all assignments on time. Time management and focus on planning and operations are crucial here. Besides that, knowledge of and being interested in other cultures is a plus.
Time for lunch. Our lunch team is ready to serve you a good sandwich or salad. Of course, you are able to bring your own food creations.
Around 13:30 it is time to start again. You have a meeting with the Operations Manager and MECC Maastricht, where the official part of EMCup will take place on the second day. How many schools are participating, how many Business Jury rooms do we need, what kind of facilities would we like to use? During the meeting, you have to take notes and make sure that everyone is updated on the agreed upon. After this meeting, you have a quick check through the venue and drive back to the office.
Before you even realize it, it is 17:00 o’clock and the day is almost coming to an end (most of the time). You discuss the next day shortly with the EMCup Event Manager and go through the planning because tomorrow morning you have to update the Team Manager on the overall planning and operations. Besides that, you are going to discuss the content and layout for the EMCup Yearbook with the Event Manager and Design Team.
Time to go home and take a hot shower and go through the day. Do you still think an office job is boring?
Servicecenter 4Hospitality manages and supports a variety of international networks and events for companies and professionals that are active in the European hospitality industry. Via a variety of labels and initiatives we connect over 9.000 hospitality professionals across Europe through live events, conferences, networking drinks, tradeshows, competitions and online channels. We continuously strive to improve and connect the industry by offering likeminded professionals the opportunity to exchange ideas, be connected, do business and share knowledge.
During the last edition, 30 reputable international Hotel Management Schools, from 16 different countries participated in the 12th edition of the European Mise en Place Cup. The students were judged by the Business Jury, consisting of more than 80 hospitality professionals from 45 different companies.
- Organisation of network events
- Coordination of external communication such as maintaining and nurturing relationships with members, partners, affiliated associations and other stakeholders
- Keeping track of the daily project administration
- Overall planning and operation of the event(s)
- Operational tasks during the events
- Hotello attitude of mind (No ‘9 to 5 mentality’)
- Good communication skills
- Proper time management skills
- Organisational talent
- Goal oriented
- Proactive, stress resistant, team player, well-organised, creative and flexibel
Required knowledge and experience
- Advanced working proficiency (HBO, e.g. Hotelschool)
- Fluent in Dutch and English, polished professional verbal/written communication skills
- In possession of a driving licence (B)
What do we offer you?
An internship with us is always tailor-made to your personal needs and requirements within the scope of your studies. Are you an organisational talent that wants to gain experience in setting up large-scale events and expand your network for the future? Then you found the right place!
You will be working in a small team with young and passionate people (mostly Hotello’s). We provide many opportunities to build a strong network and to gain new and different insights while organising network events. Besides that, every Friday we close the week with a ‘Friday afternoon drink’ at our office. Here you learn more about other colleagues and companies of the Hospitality Synergy Group, to which S4H belongs.