Internship: EPCAS Assistant Project Manager
A DAY IN THE LIFE OF AN… ASSISTANT PROJECT MANAGER EPCAS
When you think an office job is boring, then Assistant Project Manager EPCAS is your next challenge!
It is 08:55 and you walk into the office. You are ready for a new day at work, full of responsibilities which are waiting for you. But first things first, a good cup of coffee and a small chat with your colleagues.
Together with your EPCAS Project Manager, you discuss the planning for the week. Very important, due to the fact that no day is the same in this dynamic and challenging working environment. You and the EPCAS Project Manager are jointly responsible for the daily secretarial tasks for the association, as well as the organisation of the General Assemblies, EECA, Chefs Assembly and/or ECS, and company visits. Around 10:00 you are checking and replying to your emails and making a shortlist of to-do’s for the day ahead to make sure that your focus is on the overall operations and planning of the upcoming (network) events. Besides your laptop, post-its will be your best friend during this internship.
It is 11:00, time for a banana. Your planning shows an event will take place in 12 weeks. Where does the event take place, is the F&B arranged, what is the overall theme, which speakers have been confirmed and which ones are still pending, and how and when should participants register? As Assistant Project Manager, you are responsible for the content of the (online) invitation. What is the look and feel of the invitation and so on. In this case you have to work closely with the Design Team and the Office Manager.
Time for lunch. Our lunch team is ready to serve you a good sandwich or salad. Of course you are able to bring your own food creations.
Around 13:30 it is time to start again. Together with the Project Manager, you have a skype call from Prague. A local event caterer is very interested in EPCAS and you would like to get a first impression of the company, so you can send them a customized sales proposal and invitation afterwards. Before you can send the sales proposal it is key to deliberate with the Managing Director, Office Manager, the Legal department and Project Manager of EPCAS. A good way to get acquainted with other departments within the office.
Before you even realize it, it is 17:00 o’clock and the day is almost coming to an end (most of the time). You discuss the next day shortly with the EPCAS Project Manager and go through the checklist because you have a meeting with the EPCAS President who is flying in from Madrid for an update on current affairs and the upcoming events.
Time to go home and take a hot shower and go through the day. You still think an office job is boring?
Servicecenter 4Hospitality manages and supports a variety of international networks and events for companies and professionals that are active in the European hospitality industry. Via a variety of labels and initiatives we connect over 9.000 hospitality professionals across Europe through live events, conferences, networking drinks, tradeshows, competitions and online channels. We continuously strive to improve and connect the industry by offering likeminded professionals the opportunity to exchange ideas, be connected, do business and share knowledge.
The European Event Caterer Association (EPCAS) is the platform connecting directors and owners of leading European event catering companies. EPCAS connects and supports European event caterers with current and valuable information. Besides caterers, also suppliers to the industry, (inter)national (catering) associations and collaborations partners (PR, Media & consulting companies) are involved in EPCAS. We want to improve the catering industry by connecting professionals and sharing knowledge. Over the years we have built a strong network of international caterers and related branches, for whom we organise multiple events and have set up multiple initiatives – for and together with our members.
- Organisation of network events
- Coordination of external communication such as maintaining and nurturing relationships with members, partners, affiliated associations and other stakeholders
- Keeping track of the daily project administration
- Overall planning and operation of the event(s)
- Operational tasks during the events
- Hotello attitude of mind (No ‘9 to 5 mentality’)
- Good communication skills
- Proper time management skills
- Organisational talent
- Goal oriented
- Proactive, stress resistant, team player, well-organised, creative and flexibel
Required knowledge and experience
- Advanced working proficiency (HBO, e.g. Hotelschool)
- Fluent in Dutch and English, polished professional verbal/written communication skills
- In possession of a driving licence (B)
What do we offer you?
An internship with us is always tailor-made to your personal needs and requirements within the scope of your studies. Are you an organisational talent that wants to gain experience in setting up large-scale events and expand your network for the future? Then you found the right place!
You will be working in a small team with young and passionate Hotello’s. We provide many opportunities to build a strong network and to gain new and different insights while organising network events. Besides that, every Friday we close the week with a ‘Friday afternoon drink’ in the Remise. Here you learn more about other colleagues and departments in the Chateau.