Internship: HotelloTOP Assistant Event Manager
A DAY IN THE LIFE OF AN… ASSISTANT EVENT MANAGER HOTELLOTOP
If you think an office job is boring… think again! Assistant Event Manager HotelloTOP is your next challenge!
It is 08:55 and you walk into the office. You are ready for a new day at work, full of responsibilities which are waiting for you. But first things first, a good cup of coffee and a small chat with your colleagues.
Together with your HotelloTOP Event Manager, you discuss the planning for the week. Very important, due to the fact that no day is the same in this dynamic and challenging working environment. You and the HotelloTOP Event Manager are jointly responsible for the daily secretarial tasks for the network, as well as the organisation of various events, such as the Year Event, The NXT GM Challenge, Awards and the CEO PowerBrunch. Around 10:00 you are checking and replying to your emails and making a shortlist of to-do’s for the day ahead to make sure that your focus is on the overall operations and planning of the upcoming (network) events. Besides your laptop, post-its will be your best friend during this internship.
It is 11:00, time for a banana. Your planning shows an event will take place in 12 weeks. Where does the event take place, is the F&B arranged, what is the overall theme, which speakers have been confirmed and which ones are still pending, and how and when should participants register? As Assistant Event Manager, you are responsible for the content of the (online) invitation. What is the look and feel of the invitation and so on. In this case you have to work closely with the Design Team and the MarCom Manager.
Time for lunch. You can chip in for lunch at the office or you can bring your own tasty food creations.
Around 13:15 it is time to start again. Together with the Event Manager, you have a skype call from on of the Hotel Management Schools. You are arranging an event at their location and together you are discussing the details. You make sure nothing is overlooked and that all responsibilities are clear. You determine points of action and set a date for a follow-up meeting. We always stay in close contact with our stakeholders and build a solid connection with them.
Before you even realize it, it is 17:00 o’clock and the day is almost coming to an end (most of the time). You discuss the next day shortly with the HotelloTOP Event Manager and go through the checklist because you have a meeting with the HotelloTOP Advisory Board tomorrow.
Time to go home and take a hot shower and process the day. You still think an office job is boring?
Servicecenter 4Hospitality manages and supports a variety of international networks and events for companies and professionals that are active in the European hospitality industry. Via a variety of labels and initiatives we connect over 9.000 hospitality professionals across Europe through live events, conferences, networking drinks, tradeshows, competitions and online channels. We continuously strive to improve and connect the industry by offering likeminded professionals the opportunity to exchange ideas, be connected, do business and share knowledge.
HotelloTOP is the networking organisation for students and alumni of the (inter)national Hotel Management Schools in The Netherlands. The one thing that differentiates Hotello’s, and for which they are constantly recognized and praised, is their set of core values: The Hotello is hospitable, optimistic, energetic, socially skilled, inventive, pragmatic, ambitious and has a strong work ethic.
- Organisation of network events
- Coordination of external communication such as maintaining and nurturing relationships with members, partners, affiliated associations and other stakeholders
- Keeping track of the daily project administration
- Overall planning and operation of the event(s)
- Operational tasks during the events
- Hotello attitude of mind (No ‘9 to 5 mentality’)
- Good communication skills
- Proper time management skills
- Organisational talent
- Goal oriented
- Proactive, stress resistant, team player, well-organised, creative and flexibel
Required knowledge and experience
- Advanced working proficiency (HBO, e.g. Hotelschool)
- Fluent in Dutch and English, polished professional verbal/written communication skills
- In possession of a driving licence (B)
What do we offer you?
An internship with us is always tailor-made to your personal needs and requirements within the scope of your studies. Are you an organisational talent that wants to gain experience in setting up large-scale events and expand your network for the future? Then you found the right place!
You will be working in a small team with young and passionate people (mostly Hotello’s). We provide many opportunities to build a strong network and to gain new and different insights while organising network events. Besides that, every Friday we close the week with a ‘Friday afternoon drink’ at our office. Here you learn more about other colleagues and companies of the Hospitality Synergy Group, to which S4H belongs.